This Handbook is intended to provide employees with a general understanding of some of the Company's personnel policies. It is not an employment contract or a legal document. The information in this Handbook should be helpful in familiarizing employees with the Company. Employee Handbooks An employee handbook helps new employees learn about the company rules, policies, culture, and values. It will also help protect the company from legal issues. New employees are usually provided with an employee handbook during the onboarding process.
On-Line Employee Handbooks
Wellesley College (https://www.wellesley.edu/hr/currentfacultystaff/handbook)Administrative Handbook
University of Pittsburgh (https://www.hr.pitt.edu/handbook)
Staff Handbook
Creighton University (http://www.creighton.edu/hr/employeeresources/handbook/)
Staff Handbook (frames)
Arizona State (http://www.asu.edu/aad/manuals/spp/index.html)
Employee Handbook
Auburn University (http://www.auburn.edu/administration/human_resources/ap/)
Administrative and Professional Handbook
Boston College (http://www.bc.edu/offices/hr/resources/handbook.html)
Employee Handbook
California Institute of Technology (CalTech) (http://policies.caltech.edu/handbooks)
Staff Handbook
Calvin College (https://calvin.edu/offices-services/human-resources/staff-handbook/)
Employee Handbook
Ramapo College, New Jersey (https://www.ramapo.edu/hr/employee-handbook/)
Employee Handbook
University of Wisconsin - La Crosse (https://www.uwlax.edu/human-resources/employee-handbook/)
Classified Staff Handbook
University of Wisconsin (b) (https://catalog.uwsp.edu/index.php?catoid=10)
Employee Handbook
University of Denver (https://www.du.edu/human-resources/employee-support/employee-handbook.html)
Employee Handbook
Case Western Reserve University (http://case.edu/finadmin/humres/policies/attachments/handbook.pdf)
Staff Employee Handbook
Portland State University (https://www.pdx.edu/hr/policies-contracts-forms)
Staff Handbook
Southern Illinois University (https://policies.siu.edu/employees-handbook/)
Employee Handbook
Weber State University (https://www.weber.edu/employeehandbook)
Employee Handbook
Tarleton (https://www.tarleton.edu/policy/EmployeeHandbook/index.html)
Staff Handbook
Consultants
EffortlessHR Employee Handbook Builder (https://www.effortlesshr.com/employee-policy-procedure-manual-handbook-software/)EffortlessHR provides online policy and procedure handbook software.
Handbook and Policy Services (https://www.paychex.com/human-resources/hr-compliance/employee-handbooks)
Let Paychex simplify the process by creating and maintaining your employee handbook and other important policy documents for you.
Holzschu, Jordan, Schiff & Associates (http://www.hjsa.com/)
Employee Handbook is written in easy to understand language. Our handbooks can be written for any state in the US. Offers Free assessment of existing handbook.
HR Business Partners (https://www.hrbponline.com/employee-handbooks-and-policies/)
New Wind: Your Resource Source (https://newwindinc.com/custom-forms/)
New Wind designs customized employee handbooks, hiring guides, discipline guides, and more.
Northwest Employee Relations, Inc (http://www.nwgroup.com/employeehandbooks.html)
A consulting firm in business to help you navigate the complex issues of managing the human resources in your organization.
Software
ComplianceBridge Corp. (http://compliancebridge.com/)ComplianceBridge offers a fast, simple and easy-to-use automated system for creating, publishing, executing, monitoring, reporting, and auditing policy and procedure compliance.
Employee Handbook Policy Manual (https://www.bizmanualz.com/employee-handbook-employee-manual)
Write an Employee Handbook Policy Manual as fast as you can DOWNLOAD.
Employee Handbook Template (https://www.biztree.com/doc/employee-handbook-D712
Small Business Handbook
)Business-in-a-Box.com, a business document template software that contains 417 documents on HR.
HR.BLR.com (https://hr.blr.com/find.aspx?topic=53&category=0&juris=155&type=0)
Compliance Tools for HR Professionals
MAUS HR Policies Manual (https://www.maus.com.au/employee_manual/)
Access a complete set of HR policies that can be tailored for you own business. In minutes you will have an instant manual that follows the Fair Work Act Legislation. No matter the size of your business, MAUS HR Policies will save you an enormous amount of time and money in creating a tailored 'HR policies' handbook. The program includes an easy to use document creation wizard and gives you the ability to add company specific details to your manual such as a logo, business name and more.
Small Business Employee Handbook Template
NAVEX Global Policy Tech (https://www.navexglobal.com/en-us/products/policytech-policy-procedure-management-software)PolicyTech policy management applications provide pre-written documents to simplify compliance with HIPAA, JCAHO and other requirements. Including help with employee manuals and other office resources.
Thompson Employee Handbook Builder (https://handbookbuilder.blr.com/)
Thompson's Employee Handbook Builder is a completely browser-based system, unlike software products that require you to download files on to your desktop. With Thompson's Employee Handbook Builder, you can build, access, and update your handbook from any computer with a browser and an internet connection. In addition, we cover all applicable state policies, review them and provide you with updates throughout the year. Your handbook is hosted on our secure servers and can be made available over the web to employees with real-time updates you provide.
Translators
Affinity Translation (http://www.affinitytranslation.com/employee-handbook-translation)Specializes in English-to-Spanish translation services for employee handbooks.
Elite TransLingo (https://www.elitetranslingo.com/services/translation-services/technical-translation/employee-handbook/)
At Elite TransLingo , we always help our customers translate their materials in a variety of languages. The purpose of our translations is a better communication, especially when it comes to employee handbooks and Human Resources rules and regulations. We also provide cultural research and brand name consulting services from different language perspectives. Because to understand what your brand is referring to in different countries before launching new product or service is a big market advantage.
JR Language Translation Services (https://www.jrlanguage.com/business-technical-translations/human-resources-translation-services/employee-handbook/)
Just like many companies around the world, yours probably has employees who are not native English speakers. This is where JR Language's Employee Handbook Translation Services can help. Clearly stating the company rules as well as your employees' rights and responsibilities is paramount in a working relationship. It builds trust, reduces work-related problems and accidents, and most importantly avoids misunderstandings
Morningside Translators (https://www.morningtrans.com/industries/human-resources-translation/employee-handbook-translation/)
Your workers rely on employee handbooks as a source of relevant information concerning company policies, procedures, fringe benefits and more. For multinational companies with operations in various markets around the world, accurate employee handbook translation is essential.Using a combination of the best translation professionals and state-of-the-art technology, Morningside Translations provides precise and reliable employee handbook translations in more than one hundred languages.
Translation Services USA (https://www.translation-services-usa.com/employee_handbook.php)
We will translate your Employee Handbook to any language. Whether your language translation need is small or large, Translation Services USA is always there to assist you.We believe Employee Handbooks are very important for all employees to able to read and understand. A handbook contains very useful information such as company policies, medical benefits, paid vacations, compensation, attendance, employment evaluations, dress code, etc.
Articles
5 Little-Known Policies that Need to Be in Your Employee Handbook (https://www.insperity.com/blog/5-little-known-policies-need-employee-handbook/)from Insperity company blog
Employee Manual Handbook Table of Contents (https://www.thebalancecareers.com/need-to-know-what-goes-in-an-employee-handbook-1918308)
from the balancecareers
Business In A Box Employee Handbook Letter
Legal Guide (https://www.hr-guide.com/data/A02301.htm)
Legal Guide to Employee Handbooks by Donald J. Spero, Esq.
Tools For Creating An Employee Handbook (https://www.inc.com/guides/2010/08/tools-for-creating-an-employee-handbook.html)
from inc.com
Though you’re not required by law to have an employee handbook, recording key policies can protect your business. Plus, it gives your employees the clarity they need to know how things work.
What is an employee handbook?
An employee handbook—or employee manual—is an important living document for your employees that outlines your company policies, history, and culture for current and future employees. Though 87% of small businesses sized 10-200 have employee handbooks, HR experts agree that it’s best practice to start a handbook as soon as you hire your first employee, as it defines expectations and can protect you legally.
Now back to business: here are the main policies you’ll want to record in that employee handbook:
1. Onboarding and joining the team
One of the top motivations for businesses to create an employee handbook is to train new hires. So kick things off by laying out the basics that every employee should know before the shimmy through the front door.
The employee onboarding section may include your:
- At-will employment clause
- Equal employment opportunity statement
- Conflict of interest statement
- Confidentiality agreement
- General details, such as directions to the office, team structure, and key contact info
A quick reminder about at-will employment
If there isn’t an agreement clearly stated in your employee handbook, then this type of employment is assumed in all states besides the Treasure State (also known as Montana).
Here’s an example of a sample at-will clause you can use as a model:
“Keep in mind that [your company] is an at-will employer. This means that either party can end the relationship at any point for any reason, with or without notice.”
2. Code of conduct
Even the most free-flowing organization has boundaries. Your code of conduct section should spell out the “10 Commandments” for life as a member of your team. If there’s anything that’s frowned upon, this section should cover it. For example, you can explain your:
- Dress code policy
- Anti-discrimination policy
- Anti-harassment policy
- Substance-free workplace policy
- Taking disciplinary action
3. Office environment
What’s life like at the office? This section of your employee handbook explains how, when, and where employees are expected to get things done. You’ll want to include hot topics like:
- Work hours
- Your work-from-home policy
- How to keep the workplace safe
- Americans with Disabilities Act (ADA) accommodations
- Use of company equipment
4. Communication policies
How does your team interact with each other? What about customers, vendors, and other partners? Some of this may seem like common sense, but it can still be helpful to spell it all out in your employee manual.
Set out your expectations for channels like:
- Social media
5. Compensation and performance reviews
Not to downplay other critical policies, but the next two sections are ones your employees will likely flip back to frequently.
Here’s a look at the policies you’ll want to cover:
- Job classification details
- Salary and bonuses
- Promotions and transfers
- Travel and expense policy
6. Benefits
Woohoo! Here’s where you list out the benefits you offer your team and explain how they match up with the values you celebrate. When someone’s finished reading this section, they should feel knowledgeable and well taken care of.
Open with a quick-reference section that outlines details such as which types of workers are eligible, when benefits kick in, and your plan’s policy number. Then, start with the essentials and work your way up to the icing-on-the-cake benefits:
- Health, disability, life, and workers’ comp insurance information
- Other leave policies, such as parental leave, sick leave, or jury duty
7. When someone leaves
It happens: Sometimes you just need to part ways. This section of your employee handbook should explain what happens when someone quits or gets terminated.
Explain the offboarding basics, such as:
- When your employee will receive their final paycheck
- How exit interviews work
- How Consolidated Omnibus Budget Reconciliation Act (COBRA) benefits work if someone is laid off or fired.
8. Your company story
And last, don’t forget to share who you are and why you’re here! (Okay, this isn’t really a policy, but it’s still important).
From your original vision to how your company came into being, your company’s story is the underlying foundation that inspires people to show up and do amazing things every single day. Bring new employees into the fold by sharing this history with them.
Ask yourself:
- Who is your company and what do you do?
- Why does it matter?
- Why should others care, too?
What do other small businesses have in their employee handbook?
Gusto conducted a survey of more than 330 businesses to find out what they’ve prioritized in their employee handbooks.
Here’s a behind-the-scenes look at the most common employee policies businesses include in their handbooks.
| Policy | 1-9 employees | 10-200 employees |
| Work hours | 31% | 62% |
| Workplace safety | 29% | 69% |
| Company mission and values | 26% | 53% |
| Dress code | 22% | 56% |
| Use of company equipment | 22% | 49% |
| Salary and bonuses | 20% | 53% |
| Lunch and break periods | 19% | 53% |
| Substance abuse | 18% | 49% |
| Email and internet usage | 18% | 50% |
| Disciplinary action | 16% | 61% |
| Social media | 16% | 43% |
| Data privacy | 16% | 46% |
| Travel and expensing | 16% | 41% |
| Performance reviews | 15% | 56% |
| Termination and offboarding | 13% | 41% |
| Bullying | 11% | 36% |
| LGBTQ rights | 5% | 23% |
| None of the above | 41% | 4% |
Your employee handbook isn’t just a helpful reference doc; it captures the culture, values, and personality of your company.
Give every policy careful consideration and take time to make your employee handbook shine.